# Contributor Summit Unconference Sessions Room Proctor Instructions

Thanks for volunteering to be a room proctor for one of our unconference sessions! Your contribution will make sure everyone can share knowledge and collaborate.

To be a successful room proctor, you’ll complete the following tasks:

* Arrive at least 5 minutes before the unconference session is scheduled to start
* Make sure the room has appropriate supplies e.g. pens, paper, etc.
* Help the group decide on a discussion leader.  In most cases, this is the person who proposed the session, but sometimes they are unavailable or uncomfortable with leading it.
* Find a volunteer notekeeper or two and have them take notes in the shared Google Drive folder: https://k8s.dev/summit/notes. You will also find this link in the #contributor-summit Slack channel. The Google Drive folder contains the notes template needed.
* Each unconference block should have one (1) notes document, named for the room name and session (Unconference) your unconference block is happening in. If a notes document already exists for your room, continue note-taking there. Share this document in the #contributor-summit Slack channel for attendees to find and access.
* When it comes to crowd participation, don't let one person monopolize the conversation – pay attention to the discussion and politely encourage and highlight other people who have may have things to add.
* “Has everyone who wants to say something had a chance to do so?" – this is a great phrase to use to encourage more people to share their thoughts!
* You’ll need to conduct time checks at the 10 minute and 5 minute mark, ensuring you end 3 minutes before the start of the next session block – visual cues for speakers are best. All sessions must end on time so that contributors can rely on our shared schedule and participate accordingly.


Thank you again for your help and support. We hope you enjoy taking part in the Contributor Summit and the unconference sessions!

