elections/2021: update docs to include follow-ups from the retro
This commit adds the following changes to the 2021 election docs: - Move nomination and endorsement process to GitHub issues - Clarify criteria for voter exemption forms - Clarify word limit restriction for candidate bios - Clarify that the EC updates the candidate index list in the README - Update schedule to include: - Selection of EC by the SC - Move deadline for voter exemptions few days before voting closes - Private announcement of results to SC members who are not up for election - Private announcement to all candidates - Election retro
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Nikhita Raghunath
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1df02dbc31
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@ -45,46 +45,79 @@ Eligibility for voting in 2021 is defined as:
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[the SQL query used by devstats for developer activity counts][devstats-sql].
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* People who have submitted the [voter exemption form] and are accepted by
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the election committee. We *explicitly* believe the above heuristic will be
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inaccurate and not represent the entire community. Thus we provide the form
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for those who have contributed to the project but may not meet the above
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criteria. Acceptance of a form submission will be defined by a simple
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majority vote, and the criteria used during this process will be used to
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help refine further elections.
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If you otherwise qualify to vote but have not yet applied for Org Membership,
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then please [request an exception][voter exemption form] (and please apply for
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Org Membership as well).
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the election committee.
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Corporate affiliation is applied after the election. If an organization finds
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itself with too many representatives it is up to those individuals to come
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to a consensus on who should serve on the committee.
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### Voter Exemption
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We *explicitly* believe that the above heuristic will be inaccurate
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and not represent the entire community. Thus we provide the form
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for those who have contributed to the project but may not meet the above
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criteria. Acceptance of a form submission will be defined by a simple
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majority vote, and the criteria used during this process will be used to
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help refine further elections.
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If you otherwise qualify to vote but have not yet applied for Org Membership,
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then please [request an exception][voter exemption form] (and please apply for
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Org Membership as well).
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Only contributions to projects and artifacts that fall under Steering
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Committee's governance will be considered for voter exemption.
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Examples of contributions that would be considered:
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* Slack admins who are not active in GitHub
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* Code of Conduct Committee members whose actions are private by default
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Examples of contributions that would NOT be considered:
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* Contributions to ecosystem projects and products
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* Organizing meetups or podcasts
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### Schedule
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<!-- While finalizing the dates in the schedule, ensure that:
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- The Steering Committee and candidate Q+A occurs at a public SC meeting
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(usually a Monday).
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- Dealine to submit voter exception forms and request a
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replacement ballot is ~3 days before voting closes.
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- Private announcement of results to SC members is at least ~2 days
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before private announcement to all candidates.
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- The interval between private announcement to all candidates and the
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public announcement is a weekend.
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-->
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| Date | Event |
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| ------------ | ------------------------ |
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| August XX | Announcement of Election and publication of Voters.md |
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| July 1 | Steering Committee selects Election Committee |
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| August XX | Announcement of Election and publication of voters.md |
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| August XX | Steering Committee Meeting with Q+A with the candidates and community |
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| September XX | All candidate bios and voting exception forms due by 0000 UTC (5pm PST) |
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| September XX | All candidate bios due by 0000 UTC (5pm PST) |
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| ~1 week | Election prep week (voters.md validation and CIVS setup and testing)
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| September XX | Election Begins via email ballots |
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| October XX | Deadline to request a replacement ballot |
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| October XX | Deadline to submit voter exception forms and request a replacement ballot |
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| October XX | Election Closes by 0000 UTC (5pm PST) |
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| October XX | Announcement of Results at Public Steering Committee meeting |
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| October XX | Private announcement of Results to SC members not up for election |
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| October XX | Private announcement of Results to all candidates |
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| October XX | Public announcement of Results at Public Steering Committee Meeting |
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| October XX | Election Retro |
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## Candidacy Process
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**Nomination**
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If you want to stand for election, send an email to kubernetes-dev@googlegroups.com
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with the subject line "Steering Committee Nomination: Your Name (@yourgithub)".
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If you want to stand for the election, create an issue in this GitHub repo
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(kubernetes/community) with the title `Steering Committee Nomination: Your Name (@yourgithub)`.
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After creating the issue, send an email to kubernetes-dev@googlegroups.com
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with a link to the issue. The subject line of the email should be same as
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the title of the issue.
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If you want to nominate someone else, you may do so, but PLEASE talk to them
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first.
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If you wish to accept a nomination from someone else, reply to the nomination
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email saying something like "I accept the nomination".
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**issue** saying something like "I accept the nomination".
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**Endorsement**
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@ -94,20 +127,25 @@ yourself, you count as one of the three. Endorsements from non-voting members
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does not count towards the final count.
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[Eligible voters] may endorse candidates of their choosing by replying to the
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candidate's nomination email saying something like "I endorse this nominee,
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and I work for <COMPANY>" or "+1". Please specify your github ID, state that
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you are in voters.md, and include your employer's name so that we see can
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which candidates have sufficient endorsements.
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candidate's nomination **issue** saying something like "I endorse this nominee,
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and I work for <COMPANY>" or "+1". Please state that you are in voters.md,
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and include your employer's name so that we see can which candidates have
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sufficient endorsements.
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Note that **only endorsements on the GitHub issue will be considered**.
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Endorsements on the nomination email will NOT be considered.
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When a candidate has reached the necessary three endorsements, one of the
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Election Officers will announce that on the email thread. After that,
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please do not endorse the candidate further.
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Election Officers will announce that on the GitHub issue.
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**Running**
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Eligible candidates can submit a pull request with a biography in this
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directory with their platform and intent to run. This statement is
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**limited to 300 words** and must follow the format of `firstnamelastname.md`.
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The word limit applies to the source markdown file and the [`hack/verify-steering-election.sh`]
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script can be used to check the word count.
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Please refer to the [2020 candidate bios] for examples. Biography statements are optional.
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Missed deadlines by the candidates will be addressed by steering on a per case basis to determine eligibility.
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@ -160,10 +198,13 @@ Please direct any questions via email to <election@k8s.io>.
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### Decision
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The newly elected body will be announced in the monthly [Kubernetes Community Meeting]
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on October XX, 2021.
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- First, the results are privately announced to the incumbent Steering Committee
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members (who are not up for election) and all the candidates.
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Following the meeting, the raw voting results and winners will be published on the
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- The newly elected body will be publicly announced in the monthly
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[public Steering Committee Meeting] on October XX, 2021.
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- Following the meeting, the raw voting results and winners will be published on the
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[Kubernetes Blog].
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For more information, definitions, and/or detailed election process, please refer to
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@ -171,6 +212,10 @@ the [Steering Committee Election Charter]
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## Nominees
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The nominee list is filled in by the Election Officers after all bios have been
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submitted. Please do not edit the following table.
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| Name | Organization/Company | GitHub |
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|:------------------------------------------:|:--------------------:|:----------------------------------------------------:|
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| [Jane Containerface](./biotemplate.md) | ExampleCo | [@github](https://github.com) |
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@ -190,7 +235,8 @@ the [Steering Committee Election Charter]
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[CIVS]: http://civs.cs.cornell.edu/
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[IRV method]: https://www.daneckam.com/?p=374
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[2021 candidate bios]: https://github.com/kubernetes/community/tree/master/events/elections/2021
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[`hack/verify-steering-election.sh`]: https://git.k8s.io/community/hack/verify-steering-election.sh
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[2020 candidate bios]: https://github.com/kubernetes/community/tree/master/events/elections/2021
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[election officers]: https://github.com/kubernetes/community/tree/master/events/elections#election-officers
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[Kubernetes Community Meeting]: https://github.com/kubernetes/community/blob/master/events/community-meeting.md
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[Kubernetes Blog]: https://kubernetes.io/blog/
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@ -200,5 +246,5 @@ the [Steering Committee Election Charter]
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[devstats-sql]: https://github.com/cncf/devstats/blob/master/metrics/shared/project_developer_stats.sql
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[devstats-dashboard]: https://k8s.devstats.cncf.io/d/13/developer-activity-counts-by-repository-group?orgId=1&var-period_name=Last%20year&var-metric=contributions&var-repogroup_name=All
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[Org Member]: https://github.com/kubernetes/community/blob/master/community-membership.md
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[Org Members]: https://github.com/kubernetes/community/blob/master/community-membership.md
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[Ballot Replacement Form]: https://www.surveymonkey.com/r/kubernetes-sc-2021-ballot
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@ -58,10 +58,11 @@ The candidates and links to their bios are all available here: https://git.k8s.i
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The next deadline is XXX , you have until then to complete your ballot. If you have any questions, let us know.
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| September XX | All candidate bios and voting exception forms due by 0000 UTC (5pm PST) |
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| September XX | All candidate bios due by 0000 UTC (5pm PST) |
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| September XX | Election Begins via email ballots |
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| October XX | Election Closes by 0000 UTC (5pm PST) |
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| October XX | Announcement of Results at Community Meeting |
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| October XX | Deadline to submit voter exception forms and request a replacement ballot |
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| October XX | Election Closes by 0000 UTC (5pm PST) |
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| October XX | Announcement of Results at Community Meeting |
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// Resources
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@ -17,9 +17,9 @@ eligibility for voting, eligibility for candidacy, maximal representation, etc.
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- Recommend the month of October to not collide with a release or end of a quarter.
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- Nomination and Voter Registration period start
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- Nomination period end (At least a two week period)
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- Voter Registration Deadline
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- Election period start
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- It takes time to create the poll in CIVS, so don’t give a specific hour, instead say “Morning of the 10th” or something vague.
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- Voter Registration Deadline
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- Election period stop
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- CIVS needs to be manually stopped, so an actual person needs to click for the poll to stop, so this needs to be a human friendly time
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- Results announcement date
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