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adding 2020 process steps

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Paris Pittman 2020-06-26 18:22:54 -07:00
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53
committee-steering/governance/annual-reports.md
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@ -26,31 +26,41 @@ ensure that reports are complete, accurate, and submitted to the Steering
Committee.
### 2020:
Due to playing catch up with 40 community groups, we will have a slightly
Due to playing catch up with 37 community groups, we will have a slightly
modified timeline bootstrap process this year and then will follow the process
outlined in 2021. This means that Chairs will be reporting twice in n months and
not a year. A yearly cadence will be followed post 2021.
outlined for 2021. Working Groups, due to their temporary nature, will be the only group
to submit for 2020.
TODO outline time line for 2020
### 2021 and on:
1. Chairs create one report and send it to steering-private@kubernetes.io for
review; reports are due at the end of February and will use a template with the
questions listed below TODO: to be created
2. Steering Committee will assign one member as a liaison to each community group before the
reports are submitted so there is an established point of contact for any help or
guidance needed
3. The March SIG Chairs and Tech Leads meetings will be used as follow up for
the community groups that have questions from/to Steering and report
retrospectives
4. Steering will schedule private meetings to follow up on anything denoted as
1. Steering Committee will assign one member as a liaison to each community group for kick
off, help, or guidance needed throughout the process during the first week of July
2. Working Group Organizers create one report and send it to/share it with steering-private@kubernetes.io
for review; reports should take ~30 days to complete (work with your liaison on timeline)
3. Steering will schedule private meetings to follow up on anything denoted as
a private matter on the report; reports are not made public until all private
comments have been addressed
5. Once reviewed and follow ups are completed, Steering will ask the chair(s)
4. Once reviewed and follow ups are completed, the liaison will ask the organizer(s)
of the group to submit a pull request to that groups documentation in the
community repo.
6. The Steering Committee liaison will work directly with groups that have follow
community repo
5. The Steering Committee liaison will work directly with groups that have follow
up items and update Steering during regular monthly meetings
6. The September Chairs, Tech Leads, and Organizers meetings will be used as follow up for
the working groups that have questions from/to Steering and a retrospective
### 2021 and on:
1. Steering Committee will assign one member as a liaison to each community group for kick
off, help, or guidance needed throughout the process
2. Chairs/Organizers create one report and send it to/share it with steering-private@kubernetes.io
for review; reports are due at the end of February
3. Steering will schedule private meetings to follow up on anything denoted as
a private matter on the report; reports are not made public until all comments have
been addressed
4. Once reviewed and follow ups are completed, the liaison will ask the chair(s)/organizer(s)
of the group to submit a pull request to that groups documentation in the
community repo
5. The Steering Committee liaison will work directly with groups that have follow
up items and update Steering during regular monthly meetings
6. The March Chairs, Tech Leads, and Organizers meetings will be used as follow up for
the community groups that have questions from/to Steering and a retrospective
### Tips for Chairs and Working Group Organizers:
- Work together with your groups roles and community members to complete;
@ -64,12 +74,10 @@ private matters between [private] tags [/private]. We will absolutely not
release information between private tags. If Chairs and/or Organizers would like
to do the *Your Role* section individually and privately, please send to us at
steering-private@kubernetes.io
- [insert a google doc template here for the questions] //TODO
- Use this [question template]
## Questions for report:
//A copy of these questions will be provided in a template
#### You and your role:
When did you become a chair and do you enjoy the role?
What do you find challenging?
@ -132,3 +140,4 @@ https://www.apache.org/foundation/board/reporting
[WG]: https://git.k8s.io/community/committee-steering/governance/wg-governance.md
[UG]: https://git.k8s.io/community/committee-steering/governance/ug-governance.md
[governance]: https://git.k8s.io/community/governance.md
[question template]: https://docs.google.com/document/d/1HeABRzhgF9NNpM0xGKLDhhc6bRfQuulsIsb59AjyS9M/edit#