2023 Steering Election setup

Signed-off-by: Bridget Kromhout <bridget@kromhout.org>
2023-07-24 19:41:53 -05:00 · 2023-07-24 19:41:53 -05:00 · 6df64b139d
parent d388e8a69b
commit 6df64b139d
7 changed files with 58 additions and 52 deletions
--- a/elections/README.md
+++ b/elections/README.md
@ -21,7 +21,7 @@ for their team.  See the instructions on [requesting an election].

 ## The Elections Subproject

-The Elections Subproject is a team within Kubernetes [SIG Contributor Experience]
+The Elections Subproject is a team within Kubernetes SIG [Contributor Experience]
 with the following responsibilities:

 * Maintain and update the elections documentation and messaging templates
--- a/elections/steering/2023/README.md
+++ b/elections/steering/2023/README.md
@ -1,4 +1,4 @@
-# {{YEAR}} VOTERS GUIDE - KUBERNETES STEERING COMMITTEE ELECTION
+# 2023 VOTERS GUIDE - KUBERNETES STEERING COMMITTEE ELECTION

 ## Important Links

@ -12,7 +12,7 @@
 ## Table of Contents

 * [Purpose](#purpose)
-* [Changes](#changes)
+* [Election Platform](#election-platform)
 * [Background](#background)
 * [Eligibility](#eligibility)
  * [Voter Exception](#voter-exception)
@ -25,7 +25,7 @@

 ## Purpose

-The role of this election is to fill out the {{NUM (#)}} seats due for
+The role of this election is to fill out the four (4) seats due for
 reelection this year on the [Kubernetes Steering Committee]. Each elected
 member will serve a two (2) year term.

@ -64,10 +64,10 @@ previous [governance meeting video] which led to this whole process.

 Please refer to the [Steering Committee Election Charter] for [Eligibility for candidacy]

-Eligibility for voting in {{YEAR}} is defined as:
+Eligibility for voting in 2023 is defined as:

-* People who had at least {{NUM}} contributions to the Kubernetes project over
-  the past year, according to a snapshot taken {{DATE OF SNAPSHOT}} of the data driving
+* People who had at least 50 contributions to the Kubernetes project over
+  the past year, according to a snapshot taken 2022-08-04 of the data driving
  the [devstats developer activity counts dashboard][devstats-dashboard],
  who are also [Org Members].
  Contributions include GitHub events like creating issues, creating PRs,
@ -75,7 +75,7 @@ Eligibility for voting in {{YEAR}} is defined as:
  [the SQL query used by devstats for developer activity counts][devstats-sql].

 * Full members of the Code of Conduct Committee (CoCC) and Security Response Committee
-  (SRC), as listed in [SIGs.yaml], at any time between August {{YEAR-1}} and {{YEAR}},
+  (SRC), as listed in [SIGs.yaml], at any time between August 2022 and August 2023,
  regardless of contribution count.

 * People who have submitted the [voter exception form] and are accepted by
@ -128,18 +128,18 @@ Examples of contributions that would NOT be considered:

 | Date                    | Event                                                                 |
 |:------------------------|:----------------------------------------------------------------------|
-| DATE HERE               | Steering Committee selects Election Committee                         |
-| DATE HERE               | Announcement of Election and publication of voters.md                 |
-| DATE HERE               | Steering Committee Q+A for the candidates                             |
-| DATE HERE               | Candidate nominations due at the end of the day in AoE time           |
-| DATE HERE               | All candidate bios due at the end of the day in AoE time              |
-| DATE HERE               | Election Begins via email ballots                                     |
-| DATE HERE               | Deadline to submit voter exception requests                           |
-| DATE HERE               | Election Closes at the end of the day in AoE time                     |
-| DATE HERE               | Private announcement of Results to SC members not up for election     |
-| DATE HERE               | Private announcement of Results to all candidates                     |
-| DATE HERE               | Public announcement of Results at Public Steering Committee Meeting   |
-| DATE HERE               | Election Retro                                                        |
+| Wednesday, July 12      | Steering Committee selects Election Committee                         |
+| Tuesday, August 8       | Announcement of Election and publication of voters.md                 |
+| TBD                     | Steering Committee Q+A for the candidates                             |
+| Saturday, August 26     | Candidate nominations due at the end of the day in AoE time           |
+| Sunday, August 27       | All candidate bios due at the end of the day in AoE time              |
+| Tuesday, August 29      | Election Begins via email ballots                                     |
+| Saturday, September 23  | Deadline to submit voter exception requests                           |
+| Tuesday, September 26   | Election Closes at the end of the day in AoE time                     |
+| Wednesday, September 27 | Private announcement of Results to SC members not up for election     |
+| Sunday, October 1       | Private announcement of Results to all candidates                     |
+| Monday, October 2       | Public announcement of Results at Public Steering Committee Meeting   |
+| Thursday, October 5     | Election Retro                                                        |

 Candidate nomination, bio, and election close deadlines will be done using Anywhere on Earth timing, meaning it is still valid to submit new nominations/bios/votes as long as it is still the last day anywhere on the planet (i.e. at the end of that day in UTC-12).

@ -172,7 +172,7 @@ automatically close the issue once the PR is merged.

 5. Create the PR for your bio by copying the `nomination-template.md` file in
 this directory, and creating a new file titled `candidate-githubid.md`.  Fill
-out all the fields in the template, but avoid making and format changes.
+out all the fields in the template, but avoid making any format changes.

 **Endorsement**

@ -257,8 +257,8 @@ The Steering Committee has selected the following people as [election officers]:
 In addition, the following contributors are helping with the election:

 - Alternate Officers: Christoph Blecker, Lachlan Evenson
- Infra Liaison: {{K8s INFRA LIAISON}}
- Contributor Comms Liaison: {{COMMS LIAISON}}
+- Infra Liaison: Davanum Srinivas
+- Contributor Comms Liaison: Kaslin Fields

 Please direct any questions via email to <election@k8s.io>.

@ -282,7 +282,7 @@ Nominees may be found in the [election app].

 [Kubernetes Steering Committee]: https://github.com/kubernetes/steering
 [Steering Committee Charter]: https://github.com/kubernetes/steering/blob/master/charter.md
-[current steering committee backlog]: https://github.com/kubernetes/steering/projects/1
+[current steering committee backlog]: https://github.com/orgs/kubernetes/projects/40
 [governance meeting video]: https://www.youtube.com/watch?v=ltRKXLl0RaE&list=PL69nYSiGNLP1pkHsbPjzAewvMgGUpkCnJ&index=23

 [Steering Committee Election Charter]: https://git.k8s.io/steering/elections.md
@ -293,7 +293,7 @@ Nominees may be found in the [election app].

 [Condorcet]: https://en.wikipedia.org/wiki/Condorcet_method
 [prior candidate bios]: https://github.com/kubernetes/community/tree/master/elections/steering/2022
-[election officers]: https://github.com/kubernetes/community/tree/master/elections#election-officers
+[election officers]: https://github.com/kubernetes/community/tree/master/elections#recommending-election-officers
 [Kubernetes Community Meeting]: https://github.com/kubernetes/community/blob/master/events/community-meeting.md
 [Kubernetes Blog]: https://kubernetes.io/blog/

--- a/elections/steering/2023/election-template.yaml
+++ b/elections/steering/2023/election-template.yaml
@ -1,18 +0,0 @@
-## RENAME THIS FILE TO election.yaml
-name: {{YEAR}} Steering Committee Election
-organization: Kubernetes
-start_datetime: {{DATETIME VOTING STARTS IN UTC}}
-end_datetime: {{DATETIME VOTING ENDS IN UTC}}
-no_winners: {{# BEING ELECTED}}
-allow_no_opinion: True
-delete_after: True
-show_candidate_fields:
-  - employer
-  - slack
-election_officers:
-  - {{EO 1}}
-  - {{EO 2}}
-  - {{EO 3}}
-eligibility: Kubernetes Org members with {{NUM}} or more contributions in the last year can vote.  See [the election guide](https://github.com/kubernetes/community/tree/master/elections/steering/{{YEAR}})
-exception_description: Not all contributions are measured by DevStats.  If you have contributions that are not so measured, then please request an exception to allow you to vote via the Elekto application.
-exception_due: {{DATETIME 3-4 DAYS BEFORE VOTING ENDS}}
--- a/elections/steering/2023/election.yaml
+++ b/elections/steering/2023/election.yaml
@ -0,0 +1,17 @@
+name: 2023 Steering Committee Election
+organization: Kubernetes
+start_datetime: 2023-08-29 00:00:01
+end_datetime: 2023-09-26 11:59:59
+no_winners: 4
+allow_no_opinion: True
+delete_after: True
+show_candidate_fields:
+  - employer
+  - slack
+election_officers:
+  - dims
+  - kaslin
+  - bridgetkromhout
+eligibility: Kubernetes Org members with 50 or more contributions in the last year can vote.  See [the election guide](https://github.com/kubernetes/community/tree/master/elections/steering/2023)
+exception_description: Not all contributions are measured by DevStats.  If you have contributions that are not so measured, then please request an exception to allow you to vote via the Elekto application.
+exception_due: 2023-09-23 11:59:59
--- a/elections/steering/2023/election_desc.md
+++ b/elections/steering/2023/election_desc.md
@ -1,11 +1,11 @@
-# Vote for the {{YEAR}} Steering Committee
+# Vote for the 2023-2024 Steering Committee

-As is now customary, this fall is [Steering Committee](https://github.com/kubernetes/steering) election season for Kubernetes. {{Number (#)}} elected members ({{LIST OF NAMES}}) will stay on for the remaining year of their terms, and there will be {{Number (#)}} positions open for election. Every election term will be 2 years. More complete information on the election may be found [in the voter's guide](https://github.com/kubernetes/community/tree/master/elections/steering/{{YEAR}}).
+As is now customary, this fall is [Steering Committee](https://github.com/kubernetes/steering) election season for Kubernetes. Three (3) elected members (@BenTheElder, @mrbobbytables, @palnabarun) will stay on for the remaining year of their terms, and there will be four (4) positions open for election. Every election term will be 2 years. More complete information on the election may be found [in the voter's guide](https://github.com/kubernetes/community/tree/master/elections/steering/2023).

-Instructions on using Elekto can be found [in its docs site](https://elekto.dev/docs/voting/)
+Instructions on using Elekto can be found [in its docs site](https://elekto.dev/docs/voting/).

 If you’d like to vote or run for a seat, all details and next steps are outlined in the [election process doc](https://git.k8s.io/steering/elections.md) and this application. The application will be the single source of truth of information for this cycle. It will be updated live as new bios of candidates get committed.

-Please pay attention to the [scheduled dates](https://github.com/kubernetes/community/tree/master/elections/steering/{{YEAR}}#schedule).
+Please pay attention to the [scheduled dates](https://github.com/kubernetes/community/tree/master/elections/steering/2023#schedule).

-Eligibility for voting will be determined by {{NUM}} contributions to a Kubernetes project over the past year and [Kubernetes Org membership](https://github.com/kubernetes/community/blob/master/community-membership.md).  Eligible voters will be shown as such by this site when logged in.  If you should be eligible, but are not, you may also [file for an exception](https://elections.k8s.io/app/elections/steering---{{YEAR}}/exception).
+Eligibility for voting will be determined by 50 contributions to a Kubernetes project over the past year and [Kubernetes Org membership](https://github.com/kubernetes/community/blob/master/community-membership.md).  Eligible voters will be shown as such by this site when logged in.  If you should be eligible, but are not, you may also [file for an exception](https://elections.k8s.io/app/elections/steering---2023/exception).
--- a/elections/steering/documentation/template/README.md
+++ b/elections/steering/documentation/template/README.md
@ -12,7 +12,10 @@
 ## Table of Contents

 * [Purpose](#purpose)
+<!-- Only if there are significant changes
 * [Changes](#changes)
+-->
+* [Election Platform](#election-platform)
 * [Background](#background)
 * [Eligibility](#eligibility)
  * [Voter Exception](#voter-exception)
@ -29,6 +32,10 @@ The role of this election is to fill out the {{NUM (#)}} seats due for
 reelection this year on the [Kubernetes Steering Committee]. Each elected
 member will serve a two (2) year term.

+<!-- Only if there are significant changes
+## Changes
+-->
+
 ## Election Platform

 We will be using [Elekto] to conduct the election.  Elekto relies entirely on GitHub Oauth for
@ -172,7 +179,7 @@ automatically close the issue once the PR is merged.

 5. Create the PR for your bio by copying the `nomination-template.md` file in
 this directory, and creating a new file titled `candidate-githubid.md`.  Fill
-out all the fields in the template, but avoid making and format changes.
+out all the fields in the template, but avoid making any format changes.

 **Endorsement**

@ -282,7 +289,7 @@ Nominees may be found in the [election app].

 [Kubernetes Steering Committee]: https://github.com/kubernetes/steering
 [Steering Committee Charter]: https://github.com/kubernetes/steering/blob/master/charter.md
-[current steering committee backlog]: https://github.com/kubernetes/steering/projects/1
+[current steering committee backlog]: https://github.com/orgs/kubernetes/projects/40
 [governance meeting video]: https://www.youtube.com/watch?v=ltRKXLl0RaE&list=PL69nYSiGNLP1pkHsbPjzAewvMgGUpkCnJ&index=23

 [Steering Committee Election Charter]: https://git.k8s.io/steering/elections.md
@ -293,7 +300,7 @@ Nominees may be found in the [election app].

 [Condorcet]: https://en.wikipedia.org/wiki/Condorcet_method
 [prior candidate bios]: https://github.com/kubernetes/community/tree/master/elections/steering/2022
-[election officers]: https://github.com/kubernetes/community/tree/master/elections#election-officers
+[election officers]: https://github.com/kubernetes/community/tree/master/elections#recommending-election-officers
 [Kubernetes Community Meeting]: https://github.com/kubernetes/community/blob/master/events/community-meeting.md
 [Kubernetes Blog]: https://kubernetes.io/blog/

--- a/elections/steering/documentation/template/election_desc.md
+++ b/elections/steering/documentation/template/election_desc.md
@ -2,7 +2,7 @@

 As is now customary, this fall is [Steering Committee](https://github.com/kubernetes/steering) election season for Kubernetes. {{Number (#)}} elected members ({{LIST OF NAMES}}) will stay on for the remaining year of their terms, and there will be {{Number (#)}} positions open for election. Every election term will be 2 years. More complete information on the election may be found [in the voter's guide](https://github.com/kubernetes/community/tree/master/elections/steering/{{YEAR}}).

-Instructions on using Elekto can be found [in its docs site](https://elekto.dev/docs/voting/)
+Instructions on using Elekto can be found [in its docs site](https://elekto.dev/docs/voting/).

 If you’d like to vote or run for a seat, all details and next steps are outlined in the [election process doc](https://git.k8s.io/steering/elections.md) and this application. The application will be the single source of truth of information for this cycle. It will be updated live as new bios of candidates get committed.