Add new membership procedure doc

github-management/new-membership-procedure.md

@@ -0,0 +1,103 @@
+# Adding a new member to a Kubernetes GitHub Org
+
+This procedure outlines the steps to add someone to a Kubernetes GitHub
+organization. These directions are based off of the [community membership]
+guidelines. If there is a discrepancy as to the exact membership requirements,
+the [community membership] guidelines take precedence.
+
+## Membership Requirements
+
+All members of the Kubernetes GitHub org are required to do the following:
+
+- Have 2FA enabled on their GitHub account
+
+  This is enforced by GitHub. The contributor will not be able to accept the org
+  invitation without it, and they will be removed from the org automatically in
+  the event they disable it.
+
+- Join the [k-dev] mailing list
+
+  We don't explicitly check this, but we require the contributor to check the
+  box saying that they have joined.
+
+- List their active contributions
+
+  This is left purposefully vague. We want to record what those contributions
+  are, but we leave it up to the sponsors to determine if they are at a bar that
+  warrants membership. We want to make it easy for those who are actively
+  contributing to join, but this bar should be higher than, for example, a few
+  spelling corrections.
+
+- List the active subprojects they are involved in
+
+  In the same vein as the above, we leave this vague, and as guidance for the
+  sponsors. The sponsors should also be active in these same subprojects.
+
+## Sponsor Requirements
+
+One of the most critical pieces in the process is validating the sponsors meet
+the requirements to sponsor a new member. With the size of the Kubernetes
+project, those involved with processing new memberships do not have the
+visibility to determine if each prospective member's contributions meet the
+standard needed to become a member. We rely on sponsors to vouch for the work of
+the prospective new member, and to validate the work they are doing.
+
+We do however, have to validate that the sponsor's credentials meet the standard
+required to be eligible to sponsor a new member. These requirements are:
+
+- Sponsors must be a member of the org they are attempting to sponsor for.
+
+  For example, if the membership being requested is for kubernetes-incubator,
+  then the sponsor should be a member of either that org, or main Kubernetes
+  org (as members of the main org have implicit membership in other orgs).
+
+- Sponsors must be a reviewer or approver in at least one OWNERS file in any
+  Kubernetes GitHub org.
+
+- Sponsors must be from multiple member companies to demonstrate integration
+  across community
+
+  A single sponsor may be from the same company as the prospective member, but
+  no more than one sponsor can be from the same company. If both sponsors on an
+  application are from the same company, please request that the applicant
+  solicit an additional sponsor from a different company.
+
+- Sponsors must have close interactions with the prospective member
+
+  Sponsors need to be familiar enough with the prospective member's
+  contributions to be able to properly vouch for them. This is to ensure
+  integrity in the membership process, and a "web of trust" for the privileges
+  we afford members.
+
+If there are questions with regard to a sponsor's qualifications, please attempt
+to seek clarification or a second opinion before moving forward with processing
+the membership.
+
+## Processing the request
+
+Once all the requirements have been validated, we can move forward with
+processing the membership.
+
+1. Open a PR against the [kubernetes/org] config, adding the potential member's
+GitHub username to the members list. Note, that the list is alpha sorted, but
+case insensitive.
+
+1. For clarity, please use one commit per username added (although you may add
+that user to multiple orgs in the same commit).
+
+1. In the PR body (and not the commit message), add `fixes #1234, fixes #1234`
+with the issue numbers of the membership request issues that this PR is
+resolving. One PR can be used to resolve multiple membership requests.
+
+1. Add a note to the original membership request stating that a membership
+invite will be sent out once the PR has merged.
+
+1. Wait for a member of the GitHub administration team to approve the PR for
+merge.
+
+
+
+
+[community membership]: /community-membership.md
+[k-dev]: https://groups.google.com/forum/#!forum/kubernetes-dev
+[kubernetes/org]: https://git.k8s.io/org/