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Updates events-team registration handbook

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Nabarun Pal 2019-09-09 20:37:11 +05:30
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events/events-team/registration/README.md
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@ -3,7 +3,7 @@
The Registration lead role is charged with handling all aspects of attendee
registration workflow; including before the event and potentially day-of. This
includes:
includes:
- Creating the registration system or coordinating with the CNCF Events manager
to make one.
@ -60,19 +60,45 @@ workshop organizers.
In addition to any path specific questions, all attendees should be asked the
following:
| Question | Required | Notes |
|----------------------------------------------------------------|----------|---------------------------------------------------------------|
| Name | yes | |
| Email | yes | |
| GitHub Handle | yes | |
| Signed the CLA | yes | Provide link to CLA |
| Food Restrictions | yes | values: `none`, `Gluten Free`, `Vegetarian`, `Vegan`, `Other` |
| Swag Related Question | yes* | Swag question is generally shirt size. |
| Social Event | yes* | Required if there is an independent social event. |
| Emergency Contact | No | |
| How can we make this a valuable event for you? | No | |
| If you had a speaking slot, what would you like to talk about? | No | |
| Question | Type | Required | Notes |
|----------------------------------------------------------------|-----------|----------|---------------------------------------------------------------|
| Name | Free Text | Yes | |
| Email | Free Text | Yes | |
| GitHub Handle | Free Text | Yes | |
| Signed the CLA | Dropdown | Yes | Provide link to CLA. Options: Yes, No - but will do before workshop, No - cannot sign due to work resrictions. |
| Food Restrictions | Dropdown | Yes | Options: `none`, `Gluten Free`, `Vegetarian`, `Vegan`, `Other` |
| Swag Related Question | Dropdown | Yes | Swag question is generally shirt size. |
| Social Event | Dropdown | Yes | Required if there is an independent social event. |
| Emergency Contact | Free Text | No | Name and Phone Number. Phone number to be verified. |
| How can we make this a valuable event for you? | Free Text | No | |
| If you had a speaking slot, what would you like to talk about? | Free Text | No | |
| Where did you hear about the Contributor Summit? | Checkbox | No | Options: `Twitter`, `mailing list`, `GitHub`, `community meeting`, `SIG/WG Meeting`, `Slack`, `Other` |
Following are some of the path specific questions that have been asked in the past:
**New Contributor**
| Question | Type | Required | Notes |
|----------------------------------------------------------------|-----------|----------|---------------------------------------------------------------|
| Laptop availability for workshop | Dropdown | Yes | Should be mentioned that workshop can still be attended if laptop is not available and pair with other participants. Options: Yes, No - do not have a laptop, No - have one but cannot install software on it without IT approval |
| Have you joined the kubernetes slack? If so, what is your handle? | Free Text | No | |
| If you had a speaking slot, what would you like to talk about? | Free Text | No | |
| Are there any areas of Kubernetes you're already interested in contributing to? | Checkbox | No | Options: `API`, `CLI`, `testing`, `docs`, `community`, `release`, etc |
| Are there any SIG's you are interested in joining? | Free Text | No | |
| What are you hoping to get out of the contributor summit? | Free Text | No | |
| Experience with Go | Dropdown | No | Rate from 1 to 5, with 1 being no experience |
| Experience with kubernetes as a user | Dropdown | No | Rate from 1 to 5, with 1 being no experience |
| Experience of developing application that integrate with kubernetes | Dropdown | No | Rate from 1 to 5, with 1 being no experience |
**Active Contributor**
| Question | Type | Required | Notes |
|----------------------------------------------------------------|-----------|----------|---------------------------------------------------------------|
| Are you member of a Kubernetes Github Org? | Dropdown | Yes | |
| What SIG's or WG's are you most active in? | Checkbox | Yes | Options: List of the SIG's and WG's |
| What session(s) would like to see at the summit? what would make this event valuable to you? We've changed content based on contributor feedback to this question in the past. | Free Text | No | |
Additionally, a separate form can be created for registering the `summit staff`.
### Selecting the Registration System
@ -100,7 +126,7 @@ a system include:
TODO: insert link/note to reg system used for KubeCon CN
-->
In past events, registration systems that have been used were [Google Forms],
[SurveyMonkey], and [cvent]. All have their pluses and minuses.
[SurveyMonkey], and [cvent]. All have their pluses and minuses.
[Google Forms] is flexible and easy to get data in and out of, as it is
essentially just a form on top of a spreadsheet. However, it lacks useful other
@ -128,13 +154,13 @@ that may mean asking them to switch tracks.
A few scenarios that have occurred:
**A person has signed up for the New Contributor Workshop, but in their
comments have mentioned they are unfamiliar with Kubernetes.**
comments have mentioned they are unfamiliar with Kubernetes.**
They may have interpreted the event as an _"Introduction to Kubernetes"_ from an
end-user perspective. In this case it is best to reach out to them and provide
more context for the event. They will likely apologize and ask to be removed.
**A person who looks to be an Active Contributor has signed up for the New
**A person who looks to be an Active Contributor has signed up for the New
Contributor Track.**
This could be accidental, or in some scenarios a non-code contributor is looking